Costa Navarino is in Messinia in the southwest Peloponnese, in one of the most unspoiled and breathtaking landscapes in the Mediterranean. It is currently home to four 5-star deluxe hotels, The Romanos, a Luxury Collection Resort and The Westin Resort at Navarino Dunes, W-Costa Navarino and Mandarin Oriental at Navarino Bay. In the coming years, more upscale branded hotels will be added to our portfolio, both in Messinia and Athens.

Navarino Dunes Costa Navarino facilities include 766 bedroom units award winning Anazoe Spa, a 4,000m2 spa & thalassotherapy center, four multi-awarded, signature golf courses, over 20 fine dining venues, 5,000 m2 House of Events and a wide range of sports, such as the “Mouratoglou Tennis Center”, Bayern Munich football academy, Navarino Outdoor and many more.

W Costa Navarino, exclusively for adults and young adults over 12 years old, offers 226 stylish rooms, 2 bedroom suites and 3 bedroom villas with infinity private pools, staged in the Bay of Navarino with stunning Ionian Sea views, The Watersports Center, The Away Spa and gym with a heated 25m-long lap pool, including the new Navarino Agora, an open marketplace with retail, street food, open-air cinema and exciting programming throughout the day and night.

We are seeking for a highly organized and proactive individual to join our team as an Office Manager & Sales Administrator. The selected candidate will play a crucial role in ensuring the seamless functioning of office operations by providing essential administrative and financial support to enhance team productivity and organizational efficiency. This position will be responsible for optimizing office processes, managing budgets, and ensuring compliance with health and safety regulations. The successful candidate will foster a productive, well-organized work environment that supports the goals of the sales and management teams.

Responsibilities

Office Operations

• Oversee and manage daily office operations to ensure efficiency and productivity.
• Maintain office equipment, supplies, and inventory; coordinate repairs and replacements as needed.
• Develop and enforce office policies and procedures.

Administrative Support

• Provide administrative support to management and staff.
• Coordinate meetings, travel arrangements, and events.
• Prepare expense reports for sales team
• Monitor teams vacation days

Budget and Finance

• Monitor office expenses and manage budgets.
• Tracking of Sales actions expenses
• Prepare Purchase requests (PR) for Sales & Marketing team
• Process invoices, reimbursements, and financial reports in coordination with the finance department.

Compliance and Safety:

• Ensure compliance with workplace health and safety regulations.
• Maintain records and oversee documentation related to compliance, licenses, and certifications.

• Minimum of one  year of proven experience in office management, administrative roles, or related fields.
• Degree/Certification in BA is highly desirable
• Strong knowledge of office & outlook
• Fluent in English
• Understanding of budgeting, expense tracking, and financial reporting
• Knowledge of workplace health and safety regulations
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines effectively.
• Strong written and verbal communication skills to interact with staff, management, and external stakeholders.
• Ability to identify issues and implement effective solutions in a timely manner.
• Precision in handling administrative tasks, expense reports, and financial documentation.

• Competitive compensation package
• On going training opportunities
• Private Medical Plan