At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Shimmering in the depths of azure Aegean Sea, a story-filled island of myths and marvels. And here, in a secluded bay laced with pristine golden sands, One&Only Kéa Island emerges to honour untold beauty with contemporary Hellenic design, extraordinary local experiences, and the warmest of Mediterranean hospitality.

About the role:

Control of Personnel Requisition Forms, maintenance and update of Payroll system. This role will also work closely with the Director, Finance and Human Resources Department on matters related to payroll.

Key Duties and Responsibilities

• Performs day-to-day payroll-related transactions and updates information on Payroll System.
• Check the attendance sheet submitted by HRD with the employee time sheets to verify the correctness of data submitted.
• Prepares overtime schedule based on the authorized overtime forms and verifies correctness of data to the attendance sheets submitted.
• Performs the monthly payroll preparation in order the file to be sent to the outsourced company for the payroll preparation.
• Ensures that payroll adjustments such as payroll deductions and additions (e.g.salary/overtime adjustments, expense claims etc.) are properly applied during the payroll month.
• Ensures that salaries will not be released to employees without contracts or contracts renewal.
• Prepares the monthly employee headcount for submission to the payroll company and DOF on or before the end of the payroll month.
• Updates the employee information (enrollment, adjustments & termination).
• Reviews monthly the list of employee probation and follow-up documents from HRD to ensure these are processed/ received on time.
• Coordinates effectively with the Human Resources Department on issues related to payroll.
• Liaises with other departments on issues/matters related to payroll (i.e. attendance, overtime etc.) for efficient and timely resolution.
• Prepares payroll documents and processes checklist and performs the review monthly, allows internal audits to be conducted by the payroll company.
• Identifies areas for improvement related to Payroll processes and suggests improvements to enhance the current processes and improve internal controls.
• Assists in the reforecast and annual budget exercise by providing information related to payroll.
• Maintains high confidentiality and accuracy over payroll transactions and information.
• Maintains full confidentiality regarding Resort Financial information.
• Stays up to date with the developments, laws and regulations affecting payroll.
• Understands thoroughly the Resort policies and procedures affecting payroll such as employees’ handbook and other policies issued by HRD or GM’s office.
• Implements and maintains compliance with the Resort’s Standard Operating Procedures, generally accepted accounting policies, internal controls and local regulations.
• Assist with the reporting system of the government
• Participates in required training related to the job.
• To effectively communicate and maintain a favorable working relationship with colleagues at all levels.
• Assist company employees with payroll-related questions.
• Prepare and record all payroll related accruals (bonus, holiday pay, pensions) and related accounting entries.
• Reconcile all payroll related general ledger accounts monthly.
• Assist with various payroll-related ad hoc projects and analyses.
• Leads, by example, inspires and motivates those around through enthusiasm and inspires and guides others to make their decisions based on the organization’s values and overall direction, keeping the Company’s goals in mind.

Skills, Experience & Educational Requirements

• Bachelor's degree
• Good knowledge of English
• Minimum two years of experience in similar positions
• Good communication skills, interpersonal skills, analytical skills
• Knowledge in HR/ Payroll software system
• Knowledge in Excel, Work and other Microsoft Office applications