Executive Assistant to the Head of Mission – LE3 – DFAT – Athens
Job Ref:801
Job Title:Executive Assistant to the Head of Mission – LE3 – DFAT – Athens
Location:Athens
Salary:EUR 2,156 gross salary per month plus bonuses
Contract type:Ongoing
Contract hours:Full-time, 37.5 hours per week
Closing date:25th April 2024
Job Summary
The Australian Embassy, Athens seeks a motivated and organised Executive Assistant to support the Head of Mission.
The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Athens.
Please be advised that the Australian Embassy, Athens does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.
About the Department of Foreign Affairs and Trade (DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
The Head of Mission (HOM) Executive Assistant provides high-level executive, administrative and organisational support to the Ambassador. Responsibilities include assisting with the organisation of HOM representational events and facilitating programs for visiting officials.
The key responsibilities of the position include, but are not limited to:
Provide executive, administrative and organisational support to the HOM
Prepare and manage the HOM’s program and schedule of appointments, including arranging meetings, receiving official visitors and coordinating travel arrangements
Liaise and network with a wide range of internal and external stakeholders including government and public officials, diplomatic missions, the private sector and members of the public in support of HOM priorities
Provide administrative, research and secretarial support including coordinating briefing material and drafting correspondence as directed by the HOM
Provide administrative and logistical support to the Events/Protocol team including program preparation, invitations and logistical support for visiting officials
Contribute to the planning and delivery of official representational events and functions hosted by the HOM and other public diplomacy and commemorative events, including booking venues, catering, managing guest lists and other arrangements as required
Prepare accounting records for the acquittal of relevant transactions for the HOM.
Qualifications/Experience
Demonstrated experience in providing high-level executive and administrative support
Effective written and oral communication skills in English, with strong verbal communication skills in Greek
Sound organisational skills and an ability to work under pressure and prioritise to meet tight deadlines
High level of initiative and ability to work independently within a small team
Strong interpersonal skills and the ability to build productive working relationships
Experience organising events is desirable
Proficiency in Microsoft Office software applications.
SELECTION CRITERIA
Please address each of the selection criteria for the role in the spaces provided on the application form. Drawing on your prior experience, please provide examples of how you have demonstrated the required competencies or transferable skills.
The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit.
A. Highly developed administration and organisation skills with close attention to detail.
B. Strong oral and written communication skills in English, including the ability to draft correspondence and undertake research, and strong verbal communication skills in Greek.
C. Ability to take initiative, manage competing priorities and organise work effectively to meet deadlines, including whilst under pressure.
D. Ability to build strong relationships, including to coordinate and influence internal and external stakeholders.
E. Event management skills or the demonstrated capacity to develop these.
Please follow instructions below: