HELIX² one of the most innovative and modern companies for analytical and diagnostic medical equipment, is steadily expanding

HELIX² rapidly gained trust in the market, providing quality, expertise and reliability. We managed to become a safe choice on a wide range of applications for laboratory products and instruments as well as analytics and diagnostics equipment.

With a strong portfolio of worldwide recognized product providers and manufacturing companies such as Halotech, Pathofinder, Mobidiag, T2Biosystems, Gynemed etc., with specialized and trained executives, with constant technical support and spare parts coverage, we are always close to our customers and their needs.

Above all, we are a group of friendly, young and enthusiastic people with passion for personal and professional development.

We are seeking for an experienced Administrative Assistant

You will play a key role in supporting the administrative team (operations, logistics etc.) and provide an important link between Helix and our clients. Reporting to Operations Manager , you will work in a challenging and competitive environment, processing all administrative procedures.

Specific responsibilities include dealing with invoices, chasing up overdue payments and monitoring ongoing orders. You will be the first point of contact for customers, who may need assistance with orders, requests, and complaints.

Ideal candidates for the role are efficient and adaptable workers with good all-round administrative abilities, including a working knowledge of spreadsheets. You  must have excellent customer service skills and be good organiser. Secretarial skills are an added advantage, as the job may involve taking on diary management duties for executives.

Our collaboration will be easy and productive, if you are familiar with:

• Raising quotations
• Handling customer requests
• Chasing sales quotes
• Receiving and processing purchase orders
• Issuing sales transaction invoices
• Verifying orders, including customers' personal information and payment details.
• Contacting customers by phone or email to answer queries and obtain missing information.
• Maintaining good customer relations
• Actively participating in projects as assigned in order to achieve department and company’s goals

You will feel more confident in this position if you possess:

• University Level Degree
• Excellent oral & written communication skills in both Greek & English language
• Computer literacy: excellent word & numbers processing & Microsoft Office handling
• Good organizational and time management skills - Ability to prioritize
• Excellent secretarial & interpersonal skills
• Ability to research, digest, analyze and present data clearly and concisely
• Prior experience in similar position will be considered a plus
• Adaptability, quick response, problem solving, communication skills
• Responsible, pays attention to detail, demonstrates speed and accuracy
• Positive personality, energetic
• Multi-tasking, demonstrating flexibility

We offer

• Stable and long-term collaboration based on mutual respect
• Friendly working environment, encouraging professional learning and growth Competitive remuneration package
• Career development opportunities
• A dynamically growing business environment
• Continuous training opportunities