Paralos Energy, a well-established energy projects construction company is seeking to recruit an Office Assistant with a previous experience in day-to-day office requirements. The Office Assistant will be joining our office in Athens to ensure the smooth operation of the office as well as handle administrative tasks linked with a wide variety of energy projects including but not limited to: High Voltage Substations, Wind Farms and HV/MV Transmission lines, in the Greek area as well as abroad.

Your Responsibilities:

• You oversee general office operation, order stationery and equipment and maintain proper stock levels
• You welcome visitors, answer a high-volume of incoming phone calls and support promoting the client friendly profile of the company
• You coordinate appointments and meetings and manage executives' calendars and schedules
• You supervise, mentor, train, and coach our office staff in office operation related topics
• You coordinate domestic and international travel, including flight, hotel and car rental reservations
• You are responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• You produce reports, compose correspondence and draft letters
• You create presentations and other management-level reports
• You implement and maintain procedures/office administrative systems
• You ensure that health and safety policies are up to date
• You assist the organisation's HR function by keeping personnel records up to date, arrange interviews and so on
• As an office assistant you are responsible for any of your actions to the office manager. The office manager is eligible from the company to request a brief of the projects in any time in order to approve/ control the procedures.

Your Qualifications:

• You hold a bachelor’s degree or equivalent
• You have at least two years of proven office management, administrative or assistant experience
• You have excellent computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint
• You have time management skills and ability to multi-task and prioritize work
• You are highly organized and have a team working and problem-solving attitude
• You are fluent in English; knowledge of other languages will be considered as a plus
• You have excellent communication skills and interpersonal abilities, including negotiation skills
• Knowledge of ERP programs e.g., Entersoft Expert, SoftOne will be condiered as a plus

What we offer:

• Interesting and diversified opportunities in the fast-growing energy sector.
• Interdisciplinary teamwork in a successful and dynamic company
• Friendly working atmosphere