Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt . By applying for this role, you consent to share your information with the consortium partners. 

Administrative Assistant - Interim support

Location: EUAA HQ, Malta.

Tentative start date: 01/02/2025, with a probationary period of 6 months.

Salary Category III - Gross monthly: 3,062.39

Department: HQ / C5

Job Description

The Administrative Assistant will be deployed in the Administration Centre and will be responsible for the day-to-day general administration of the Administration Centre, assisting the Head of Centre.

General Responsibilities

• Providing general support to the Head of Centre, and responding to queries and requests for information and documentation with a high level of service, tact, discretion and confidentiality;
• Assist the Head of Centre with administrative tasks, e.g. organising correspondence, file and archive documents, draft and check quality of documents;
• Organise internal and external meetings;
• Prepare missions and expense claims;
• Make travel and accommodation arrangements;
• Take notes and minutes, draft and process letters, memos;
• Prepare files for internal and external meetings;
• Support and/or participate in ad hoc projects/tasks related to areas of responsibility of the Head of Centre;
• Assist with any other duties in the interest of the service.

Minimum qualification

• A level of education that corresponds to post-secondary education attested by a diploma or a level of education that corresponds to a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of 3 years

Minimum experience

• At least two years of professional experience in the proposed functions and duties in the area chosen; 
• Proven professional experience in preparation of meetings, drafting templates, minutes and reports; 
• Professional experience with general administrative tasks in the area chosen (e.g. within Finance, Human Resources etc.) in a European Institution, Agency or Body, International Organisations or Public Administration of the Member States. 

Required skills/competencies

• Excellent written and oral command of English. 
• Ability to use electronic office equipment and applications (word processing, spread sheets, presentations, electronic communication, internet, etc.); 
• Ability to work under pressure and meet deadlines on multiple tasks without close supervision; 
• Very strong service oriented attitude; 
• Well-developed communication and interpersonal skills; 
• Strong team working attitude; 
• Strong sense for detail and accuracy in work; 
• Good sense of confidentiality, integrity and discretion