Position: Director of Finance And Administration
Department: Finance & Operations
Supervisor: Executive Director

General Duties and Responsibilites
BUSINESS PARTNERSHIP

• Serve as a Foundation’s Finance lead and its primary business partner to Management
• Serves as a business partner to each of the Foundation’s departments
• Develop monthly, quarterly, and yearly reports and analyses to update Management and the Board on the Foundation’s financial performance (per dept. and across all depts.)
• Provide ad-hoc analyses for specific business needs, as they arise

CONTROLLING

• Collaborate with the Foundation’s external accountant to establish, implement, and monitor its finance policies and procedures, incorporating both accounting policies and internal procedural controls
• Ensure all controls are operating effectively and financial transactions are recorded accurately at source
• Oversee preparation of financial records related to general ledger, payroll, budget, expense, etc.
• Design and ensure proper Cash Flow monitoring
• Evaluate existing accounting / reporting systems and recommend improvements, if required
• Establish processes for the whole organization to ensure efficient collaboration among departments
• Ensure legal / tax compliance; serve as primary liaison to external tax, IT, and legal partners
• Work with partners and third parties to provide internal guidance on issues arising from accounting & tax laws and treatment of judgmental areas

PLANNING

• Develop, improve and manage budgeting process
• Monitor and manage expenses within allotted budgets
• Coordinate budget revisions and forecasts as per needs
• Analyze budget deviations and propose corrective actions throughout the organization

ADMINISTRATION (HR, Technical & IT)

• Oversee HR function and co-design people-related policies and processes
• Ensure the proper management and overview of building and facilities
• Ensure that the IT / Telecommunications infrastructure is the right one at the proper cost
• Organize all other back-office activities and ensure transparent and value-adding processes are in place (e.g. reception, procurement etc.)
• Track and monitor resource needs and other material needs for carrying out financial and administration tasks, to ensure a smooth and efficient work in the organization.

Qualifications

• Bachelor’s degree, or equivalent in Finance, Accounting, and/or Business Operations, required; graduate degree, preferred
• HR management experience, required
• Previous experience overseeing a multi-functional team, required
• Legal oversight experience, preferred
• Experience and/or interest in international foundations and cultural organizations, preferred
• English and Greek professional fluency (reading, writing, speaking), required
• Proficiency with Microsoft Office Suite (Excel, Word, PPT)

Personal Attributes
The Foundation seeks someone who is:

• Hands-on, accountable and results oriented
• A solutions-oriented leader
• An excellent communicator with team spirit
• Proactive, well-organized, efficient, detail-focused