At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Job Summary

To source, coordinate Purchases until order is received. To conduct price comparisons amongst all suppliers on regular basis.

Key Duties and Responsibilities

• To ensure all Purchase Requests are received with accordance to Purchasing Policies.
• To obtain price comparisons and checking the best offer with the most reliable supplier with credit facilities first.
• To check expiry dates on all Items (whichever applicable) prior to placing the order.
• To ensure all Purchase request are approved by relevant department heads.
• To ensure all Purchase request are submitted for approval prior issuing of Purchase Order.
• To ensure all Purchase Orders are being acknowledged receipt by suppliers and confirm status of delivery according to the date stated on the purchase orders.
• To ensure follow up are done on regular basis for all open purchases.
• To follow up with receiving department on regular basis to ensure that Open Purchase Order are closed as soon as goods are received.
• To follow up with suppliers with all the discrepancies report, either to get replacement or credit note, whichever applicable.
• To ensure that “Urgent” goods order are being communicated to the relevant person concerned or department heads with an update status until goods are received by the right person.
• To conduct spot check on goods upon arrival.
• To assist Purchase Manager with whatever information relating to Purchasing Department work.
• To perform any additional duties and/or special projects as requested by Purchase Manager, Procurement.

Skills, Experience & Educational Requirements

• Skills – Communication skills, interpersonal skills
• Experience – 2 year experience on the same task